Executive Assistant to Clinical Operations - FT - Portage County, Ohio

Would you like to be part of an award-winning team where you can make a real difference? Coleman Health Services is dedicated to serving our communities and positively impacting the lives of our employees and the people they work to serve. If you are someone who believes in the value of achieving excellence, we want you on our team! The Executive Assistant to Clinical Operations manages the daily operations of the Executive's office.

What can Coleman offer you as the Executive Assistant to Clinical Operations?

·  A positive and supportive work environment that values both teamwork and individuality, welcomes innovation, is inclusive, promotes creativity, and where diversity is valued

·  We will provide you with flexibility and empower you to be successful

·  You will be encouraged to participate in ongoing learning & developmental opportunities

·  A competitive compensation & benefits package

·  The ability to provide meaningful input that is heard and acted upon

·  $500 Quarterly Employee Recognition Program, Wellness Reimbursement & more!

What are we looking for from you?  

·  Office Management and Support

§  Preparing correspondence (internal and external) and other mailings.

§  Preparing documents, such as presentations, reports, and meeting agendas.

§  Maintains an easily accessible filing system (both paper and electronic) in accordance with document retention policies.

§  Answering/managing phone calls (screening, transferring, accurate messages. customer service. etc.) .

§  Supporting key projects within the assigned function.

§  Maintaining office, printer, and computer supplies.

§  Preparing and processing relevant purchase requisitions, tracking assigned expenses, and reconciling them to the fiscal year budget figures, and applying organizational policies and procedures appropriately.

·  Scheduling

§  Maintain the Executive's calendar by interfacing with internal and external customers.

§  Coordinate appointments, routine meetings, special meetings/events, and conferences.

§  Oversee events, including scheduling dates; requesting rooms; arranging food and beverage service; sending invitations: preparing supplies/materials; and, for certain events, taking, preparing. and distributing meeting minutes.

·  Special Projects

§  Assist the Executive with special projects or assignments as requested, including research and contact with outside organizations.

·  Phone Coverage

§  Support administrative assistants and secretaries on switchboard rotation.

§  Work with other staff to assure coordination of duties when needed.

·  Other Duties as assigned

What qualifications will you need to be a successful Executive Assistant to Clinical Operations? 

·  Five years' of experience working in a corporate environment at a senior level.

·  Strong written and verbal communication skills and an ability to collaborate with confidence to effectively interact with senior management and staff.

·  Knowledge and proficiency with various computer programs, including, but not limited to, an advanced level of usage with Microsoft Word, PowerPoint, and Outlook; moderate experience level using Excel and web applications.

·  Type55 WPM.

Why join Coleman Health Services?

We are a nationally recognized not-for-profit provider of behavioral health and an organization that has demonstrated over 40 years of stability and transparency. 

Our Company Culture and Benefits Set Us Apart! Regardless of your role at Coleman Health Services, your work makes a lasting impact on those we serve. When you join our team, you become part of a collaborative community of dedicated professionals whose primary mission is to improve the lives of our clients. In return, you can also expect opportunities for career advancement and continued professional training.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.  E.O.E. Persons with a disability can request an accommodation to complete the application process by emailing careers@colemanservices.org with the subject line "Accommodation Request."